Who we are
In this section you should note your site URL, as well as the name of the company, organization, or individual behind it, and some accurate contact information.
The amount of information you may be required to show will vary depending on your local or national business regulations. You may, for example, be required to display a physical address, a registered address, or your company registration number.
Suggested text: Our website address is: http://220.127.116.11.
What personal data we collect and why we collect it
In this section you should note what personal data you collect from users and site visitors. This may include personal data, such as name, email address, personal account preferences; transactional data, such as purchase information; and technical data, such as information about cookies.
You should also note any collection and retention of sensitive personal data, such as data concerning health.
In addition to listing what personal data you collect, you need to note why you collect it. These explanations must note either the legal basis for your data collection and retention or the active consent the user has given.
Personal data is not just created by a user’s interactions with your site. Personal data is also generated from technical processes such as contact forms, comments, cookies, analytics, and third party embeds.
By default WordPress does not collect any personal data about visitors, and only collects the data shown on the User Profile screen from registered users. However some of your plugins may collect personal data. You should add the relevant information below.
In this subsection you should note what information is captured through comments. We have noted the data which WordPress collects by default.
Suggested text: When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
In this subsection you should note what information may be disclosed by users who can upload media files. All uploaded files are usually publicly accessible.
Suggested text: If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
By default, WordPress does not include a contact form. If you use a contact form plugin, use this subsection to note what personal data is captured when someone submits a contact form, and how long you keep it. For example, you may note that you keep contact form submissions for a certain period for customer service purposes, but you do not use the information submitted through them for marketing purposes.
In this subsection you should list the cookies your web site uses, including those set by your plugins, social media, and analytics. We have provided the cookies which WordPress installs by default.
Suggested text: If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select "Remember Me", your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Suggested text: Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
By default WordPress does not collect any analytics data. However, many web hosting accounts collect some anonymous analytics data. You may also have installed a WordPress plugin that provides analytics services. In that case, add information from that plugin here.
Who we share your data with
In this section you should name and list all third party providers with whom you share site data, including partners, cloud-based services, payment processors, and third party service providers, and note what data you share with them and why. Link to their own privacy policies if possible.
By default WordPress does not share any personal data with anyone.
How long we retain your data
In this section you should explain how long you retain personal data collected or processed by the web site. While it is your responsibility to come up with the schedule of how long you keep each dataset for and why you keep it, that information does need to be listed here. For example, you may want to say that you keep contact form entries for six months, analytics records for a year, and customer purchase records for ten years.
Suggested text: If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
In this section you should explain what rights your users have over their data and how they can invoke those rights.
Suggested text: If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
In this section you should list all transfers of your site data outside the European Union and describe the means by which that data is safeguarded to European data protection standards. This could include your web hosting, cloud storage, or other third party services.
European data protection law requires data about European residents which is transferred outside the European Union to be safeguarded to the same standards as if the data was in Europe. So in addition to listing where data goes, you should describe how you ensure that these standards are met either by yourself or by your third party providers, whether that is through an agreement such as Privacy Shield, model clauses in your contracts, or binding corporate rules.
Suggested text: Visitor comments may be checked through an automated spam detection service.
Your contact information
In this section you should provide a contact method for privacy-specific concerns. If you are required to have a Data Protection Officer, list their name and full contact details here as well.
How we protect your data
In this section you should explain what measures you have taken to protect your users’ data. This could include technical measures such as encryption; security measures such as two factor authentication; and measures such as staff training in data protection. If you have carried out a Privacy Impact Assessment, you can mention it here too.
What data breach procedures we have in place
In this section you should explain what procedures you have in place to deal with data breaches, either potential or real, such as internal reporting systems, contact mechanisms, or bug bounties.
What third parties we receive data from
What automated decision making and/or profiling we do with user data
If your web site provides a service which includes automated decision making - for example, allowing customers to apply for credit, or aggregating their data into an advertising profile - you must note that this is taking place, and include information about how that information is used, what decisions are made with that aggregated data, and what rights users have over decisions made without human intervention.
Industry regulatory disclosure requirements
If you are a member of a regulated industry, or if you are subject to additional privacy laws, you may be required to disclose that information here.
Personally Identifiable Information
In order to gain access to certain areas of our Website or to use certain features, you may choose to provide personally identifiable information, which may include, but shall not necessarily be limited to, your name, email address, mailing address or telephone number. If you do submit personally identifiable information to us, we will use that information for the purposes for which it was submitted. We may also use your information in other ways, such as to contact you about other Congruex-related activities and/or marketing campaigns or as otherwise disclosed to you at the point of collection.
You may choose to use our “submit a question,” or “blog comment” features. If you choose to use one of these features, you will be required to submit your email address to us and you will have the option of submitting your name and address; however, we collect this information from you for the sole purpose of communicating directly with you in regards to your submission and we do not intend to post your name, your email address or any other personally identifiable information of yours on our Website but we may post such information on comments made to Congruex and/or our Insiders blog. All content submitted through the “submit a question,” or “blog comment” features is reviewed by us prior to posting such content on our Website. We will use commercially reasonable efforts to exclude any personally identifiable information from your submissions prior to posting such submissions on our Website; however, the primary responsibility for protecting your privacy in this regard rests with you. To protect your privacy, when accessing the “submit a question,” or “blog comment” features, please do not include any personally identifiable information in the portion of your submissions that you intend to have posted on our Website.
You may choose to provide your personally identifiable information to Congruex when you contact us and if you choose to do so, we will only use the information you provide to respond to your correspondence.
Accuracy of Content and Information and Third-Party Information
Cookies and Automatically Collected Information
We automatically collect several categories of information, including, without limitation, your IP address, information from server logs found on your browser, the type of web browser and operating system you are using, the name of the domain and host from which you access the Internet, the date and time you access parts of our Website, and the Internet address of our Website from which you linked directly to our Website.
We use automatically collected information to analyze and understand how our Website is used and to improve a user’s experience on our Website. We may use information gathered from cookies, web beacons and related technologies to, for example, track user visits and determine what features and pages are most frequently requested or visited.
We may aggregate and use certain automatically collected information and non-personally identifiable information for our own research and marketing purposes. In addition, we may share, sell, rent, trade or publish that aggregate information, and statistical data derived from such information, with our marketing partners, advertisers or other third parties for their research and marketing purposes.
Although we do our best to protect your privacy on our Website, we need your cooperation. You have control over your own privacy. Think carefully before providing any personal or financial information online. We employ various reasonable physical and electronic measures and managerial procedures to help protect the personally identifiable information that we collect online. However, as no measures or procedures are completely effective against unauthorized access, use or disclosure, we cannot ensure or warrant the security of any personally identifiable information.
If you decide you would no longer like to receive email communications from us, email firstname.lastname@example.org, type UNSUBSCRIBE in the email subject line and you will be removed from our lists. To review or correct your contact information, or to provide other instructions regarding use of your personally identifiable information, please contact us through email@example.com.